Emailing Your Class

Instructions for emailing the entire class through Moodle (Note: For students not receiving messages, refer them to this page for instructions to change notification settings.)

Instructors often need to send an email to all students and participants within a course that they are teaching. In Moodle, there are several ways to do this.  Your choice will depend on the frequency of these emails and how integrated the messages should be in the course material.

 ** If you want to make sure you are included on the email, use Quickmail or Announcements

Quickmail (preferred)

You can compose an email directly from Moodle to your class with this module. Quickmail is built into the Navigation at the top of your course page now.

  1. Click More from the Navigation menu at the top of the page, then select Quickmail from the list.

quickmail option from nav menu

(you can also add the block – See Adding Blocks)

2. The Quickmail screen opens by default in a Compose new email screen. Menu options at the top allow you to navigate to signature options, drafts, history, and settings.

quickmail navigation screen settings

3. Select one, several, or all recipients from the list of class participants using the add button. Then type your message.

4. Other options included in this messaging type are:

a. adding attachments

b. receiving a copy of the email

c. adding a signature

5. Click Send email or save as a Draft.

Quickmail keeps a history of all sent messages and sends messages immediately.

*The same options are available in the Quickmail block.

Announcements

If you want to integrate the messages into the course site, so that students can refer to them easily, you can use the Announcements.  Every course has this forum automatically created in the very first section of the course. This forum is set up so that all users are permanently “subscribed” to it, which means that they will receive an email whenever a new post is made in that forum.

Therefore, if you post a new topic to the Announcements Forum, each participant in the course will receive an email with the content that you have just posted. The emails will be sent to the email address that each user has associated with his or her Moodle account, which in the case of all Centre College Moodle instances is the user’s Centre address.

Participants

You can use the Participants menu to select all or some of your students and send a simple message.

  1. Click on Participants from the Navigation menu at the top of your course page. You’ll see a list of participants, students and instructors appear in the content area of the page.
  2. Use the Select all button, or click individual Select check boxes.
  3. Choose Send message from the “With selected users” menu.

participants messaging

4. Compose the message in the Message Body area.

5. Click Send message.